By-Laws of the Tri-Cities Democratic Forum
Fremont, Newark, Union City
Adopted April 15, 2015
In order to foster interest and participation in all levels of government, to increase fairness, honesty and transparency of our government, to promote the highest degree of justice and social welfare for all people, to perpetuate the democratic ideals of the Democratic Party, and to elect Democratic candidates, we associate ourselves as the Tri-Cities Democratic Forum.
ARTICLE I: NAME
Section 1. The name of this organization shall be the Tri-Cities Democratic Forum. TCDF shall be active in the cities of Fremont, Newark, and Union City.
ARTICLE II: PURPOSES
Section 1. This organization shall be a Democratic club and shall charter with the Alameda county Democratic Central Committee.
Section 2. This club shall promote the growth and influence of the Democratic Party at all levels of government.
Section 3. This club shall serve as a visible and active presence of the Democratic Party at the local level, action to perpetuate the ideals and principles of the Democratic Party.
Section 4. This club shall educate its members and the public on political and non-political issues, including candidates, legislation, issues, trends, and influences, and other matters of interest in order to stimulate awareness and participation in governmental affairs.
Section 5. This club shall identify, promote, support, and endorse Democratic candidates for national, state, and local offices.
Section 6. This club shall take positions on current issues.
Section 7. This club shall provide a forum for Democratic candidates and officials.
ARTICLE III: MEMBERSHIP
Section 1. Eligible Member: An Eligible Member of the TCDF is a person who is registered as Democrat and is interested in furthering the TCDF’s purposes.
Section 2: Annual Dues: Members shall pay annual dues at the time of joining and dues shall then be payable in January of each year in an amount determined by the membership. Dues will be considered delinquent as of February 1st. A member who has been delinquent for more than a year will be dropped from the rolls and must apply as a new member.
Section 3: Member in Good Standing: A Member in Good Standing is defined as an Eligible Member of the TCDF whose dues are paid for the current year and have attended at least one regular agendized meeting in the calendar year. Only members in good standing shall be entitled to vote, hold office, or be named as delegate to other bodies.
Section 4: New Members: shall be entitled to vote on any matter before the club after 90 days have passed since joining and must have attended at least one regular agendized membership meeting during the 90 day period.
Section 5: Membership Meeting: A membership meeting may be held monthly. All members shall be given notice at least 24 hours in advance as to the date, time and place of each regular or special meeting. Special meetings may be called at the discretion of the Chair.
Section 6. Bylaw Copies: Each member in good standing shall be furnished with an electronic copy of the by-laws and amendment updates as they occur.
Section 7. Quorum: A quorum for conducting business at any meeting shall be 10% of the members in good standing. A motion shall be passed by a simple majority, unless otherwise stated in the by-laws.
Section 8. Notice: Notice to members may be provided by phone, mail or electronically.
Section 9. Membership List: TCDF’s membership list shall be held and maintained only by officers of the club and for TCDF purposes only. This list will only be shared with California Democratic Party for purposes of chartering and for allocation of delegates for the pre-endorsement conference and with the Ohlone Area United Democratic Committee for UDC purposes only and shall not be shared with any candidate. Further distribution of the membership list to any other person or organization is prohibited.
ARTICLE IV: EXECUTIVE BOARD
Section 1. The Executive Board shall consist of the Chairperson, Vice Chairperson, Secretary, and Treasurer.
Section 2. The Executive Board may meet monthly to plan membership meetings, club activities, and to assist the Chairperson in carrying out policies decided by the membership.
Section 3. The highest authority shall be vested in the organization meeting. Between meetings of the organization, authority shall be vested in the Executive board; and between meetings of the Executive Board, authority shall be vested in the Chairperson. Any decisions of the Executive Board and/or the Chairperson may be reviewed and voted upon at the organization meeting.
Section 4. A majority of the members of the Executive Board shall constitute a quorum. Motions of the board may be passed by a simple majority.
Section 5. Decisions on urgent matters may be made by telephone or email communication. Such actions shall be reported at the next regular meeting.
ARTICLE V: EXECUTIVE BOARD DUTIES
Section 1. The Chairperson shall:
- Plan and call all regular and special meetings of the Club and the Executive Board and notify members of all membership meetings of the organization.
- Preside at the General Membership meetings and Executive Board meetings in accordance with recognized parliamentary procedure.
- Be responsible for carrying out the decisions of the organization and shall enforce the by-laws.
- Appoint Committee Chairpersons, such as a Membership Chairperson or other Chairpersons not provided for, subject to the approval of Executive Board.
- Attend an Alameda County Democratic Central Committee meeting at least once a year.
- Have the authority to sign checks for this organization, and shall co-sign, with the Treasurer, all checks above the amount of $200.
- The chair shall be the sole spokesperson for the organization.
- Be responsible for ACDCC re-chartering of the organization.
Section 2. The Vice Chairperson shall:
- Assist the Chairperson in carrying out his or her duties and assume the responsibility of the chair in his or her absence.
- Be responsible for one program each month, correspondence relating to the acquiring of speakers, and appropriate follow-up correspondence.
Section 3. The Secretary shall:
- Be responsible for keeping the minutes, including a list of those present at each General Membership Meeting and submit these to the membership for approval.
- Send notice of the annual TCDF election results to the Secretary of the Alameda County Democratic Central Committee.
- Carry on all authorized correspondence not handled by the Vice Chair.
Section 4. The Treasurer shall:
- Receive and disburse funds of the club, keeping a record of all funds and disbursements.
- Have the authority to sign checks; however the Treasurer and the Chair shall be required to co-sign for expenditures over $200.
- Pay routine and recurring expenditures which may be authorized in advance. Special expenditures must be approved by Executive Board.
- Provide a financial report at each board and general membership meeting.
- Keep all records of each payment of dues in order to provide evidence to the Secretary of the County Central Committee for re-chartering purposes.
Section 5. Executive Board Attendance and Property
- Board members shall attend all Executive Board meetings, unless excused by the Chairperson.
- Upon leaving office, those members vacating their positions shall turn over to their successors all organization property in their keeping.
ARTICLE VI: COMMITTEES
Section 1. The organization shall have any committees deemed necessary by the Executive Board. The Chairperson, subject to the approval of the Executive Board, shall appoint these committees and their chairpersons.
Section 2. The Chairperson shall be the ex-officio member of all committees, with the exception of the Nominating Committee.
ARTICLE VII: NOMINATIONS, ELECTIONS, AND TERM OF OFFICE
Section 1. Only Members in Good Standing shall be eligible to be nominated and elected to an officer position, or appointed as a committee chairperson.
Section 2. Nominees for the office of Chairperson shall have been a member of the organization for a minimum of one year.
Section 3. The Nominating Committee shall be composed of three members: one member of the Executive Board and two members from the Membership-at-large, appointed by the Chairperson and approved by the Executive Board, and shall serve for one year. The nominating committee shall propose at least one candidate for each office and report the recommendations at the April meeting, at which time further nominations may be made by any member present. The notice of the meeting shall include the names and positions of all candidates nominated.
Section 4. Election of officers shall take place in odd numbered years at the regular scheduled May meeting. Election of officers shall be accomplished by a simple majority of those present and voting. No absentee or proxy voting shall be permitted in any meeting of this organization.
Section 5. Installation of officers shall occur at the June meeting. All officers shall hold office for two years, beginning at the time of installation.
Section 6. All vacancies in officers’ positions shall be filled promptly by an appointment by the Chair, subject to approval of the Executive Board. This appointment shall remain until the next regular election.
ARTICLE VIII: ENDORSEMENTS, POSITIONS, AND DELEGATES
Section 1. A secret ballot vote of 60% of the membership present and voting is required for endorsement of a candidate for office, due notice required. No more candidates will be endorsed than there are offices available to be filled.
Section 2. In order for a candidate to be considered for endorsement by the TCDF, the candidates must have been registered as a Democrat for at least one year and have been a resident for at least one year in the appropriate municipality or district prior to the endorsement meeting for which the office is sought. The one year requirement for party registration will not apply to candidates who registered for the first time due to age or citizenship status.
Section 3. A 60% vote of the membership present and voting is required for a position statement on a current issue.
Section 4. TCDF Delegates to the CDP pre-endorsement conference shall be elected at a regular agendized membership meeting in accordance with the quota set for each Assembly District. Those with the greatest number of votes shall become delegates. Delegates must be Members in Good Standing and half of the delegates should be female self-identified, when possible. If an election cannot be held, delegates and alternates may be appointed by the Chair with approval of a majority of the elected officers.
ARTICLE IX: AMENDMENTS OR REVISION OF BY-LAWS
Section 1. The Executive Board shall prepare amendments or revisions to these by-laws as needed and present them to the membership for a vote.
Section 2. Proposed amendments to these by-laws shall be presented in writing at a regular agendized membership meeting and may be discussed by the members present if desired, but shall not be put to a vote until the following membership meeting.
Section 3. These by-laws may be revised or amended at any regular agendized meeting or special meeting by two-thirds (2/3) of the members present and voting, provided that the members had been given notification of the proposed revisions before the meeting.
Section 4. Amendments adopted shall be effective immediately upon tallying of the required vote, unless otherwise specified in the proposal for the amendment and shall be placed into the by-laws by the next regular agendized membership meeting.
ARTICLE X: ROBERT’S RULES
Section 1. The rules contained in Robert’s Rules of Order, revised, shall govern the Forum when applicable and not in conflict with the by-laws.